Promotions (Incumbent Reviews) and Compensation
02/01/2024: Following the Financial Action Plan, there is a hold on promotions and compensation. If you have a need in this area, please reach out to RII Employee Services in advance to discuss your request.
NEVER COMMUNICATE A POSITION OR PAY CHANGE TO THE AFFECTED EMPLOYEE UNTIL HR COMPENSATION HAS FINISHED ITS REVIEW AND ISSUED A FORMAL DETERMINATION.
Required Documents:
- Updated Employee Resume
- Justification Memo (on department letterhead) Please include rationale and supporting information as applicable such as:
- Why an increase greater than 10% is being requested
- Explain how job has changed
- Identify expanded duties and responsibilities
- Identify new skills and/or abilities the employee has developed
- Impact/benefits to unit
- Explain how the rate being requested fits with Compensation Guidelines (see Managing Within Pay Ranges on page 8)
Required Documents:
- HR Mapping Form - used for assessment and mapping (recommend downloading before completing the fields)
- Visit JDXpert to view University Staff jobs.
- Updated Employee Resume
- Justification Memo (on department letterhead) Please include rationale and supporting information as applicable such as:
- Why a promotion is being requested
- Explain how job has changed since hire or last promotion
- Identify new duties and responsibilities
- Identify new skills and/or abilities the employee has developed
- Impact/benefits to unit
- Include your planned compensation amount
- Explain how the compensation requested fits with Compensation Guidelines (see Managing Within Pay Ranges on page 8
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Sourced: Compensation Administration Guidelines
Timeline
- Promotions: University Staff promotions are submitted as Incumbent Review and route to HR Compensation. 24-48 hours to route through RII approvals once all required documentation and information is received by RIIES. Expect a 4-6 week response time once package is routed to HR (time dependent on campus volume).
- Compensation Increase request only: 10-14 days depending on size and complexity of request.
Please reach out to RII Employee Services staff for further assistance as needed.